LEADING THOUGHTS

When it comes to being effective negotiators, women have it tough. Either they’re reluctant to push their interests or, if they do, are tagged with being pushy for asking too much. What to do? One, the female negotiator should get smart by learning what others in the organization are doing to advance themselves. Two, she should practise negotiating with shopkeepers or family memebrs. Third, she should “pay more attention to the style and impression that she is creating so she makes sure she doesn’t come off as being too aggressive.” Easier said than done. Read the article

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A new box is being pencilled into org charts: chief operating officer for HR. The motivation: to coax more performance improvements from the talent pool. Business leaders may not be getting the HR services they want, but shouldn’t the existing HR leadership be able to solve this problem? The debate continues. Read the article

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By rights, solid knowledge management techniques should help work teams avoid reinventing the wheel. In fact, new reseach shows that when project teams have access to stored organizational knowledge, they complete tasks more quickly, but the quality of their work doesn’t necessarily improve. Teams that are most likely to show increases in both efficiency and quality are those dealing with constantly changing projects. Read the article

For Generation Y — “Millennials” between the ages of 15 and 30 — the future seems anything but bright. They are a generation that “expected the world would be the way it has been for the past 20 years. They had expectations that they would find jobs and make lots of money. This will be a disappointed generation.” Go to article

A rosier view: For now, your employer isn’t likely to feel the need to create a happier or healthier workplace because a long line of people will take your job if you falter. But that’s a short-sighted view. Employers are losing the loyalty of their best employees at the worst possible time. Go to article

When it comes to team effectiveness among senior leaders in both politics and business, the two cultures face similar challenges. There are very few “real” teams at the top in either the public or the private sector. That probably explains why most companies and government agencies have such serious problems with accountability and performance. Go to article

You’ve caught the reorganization bug and want to come up with a whole new org chart. Only trouble is, you can’t decide which comes first: people or structure? Do you focus on the employees you already have and then figure out how best to organize them? Or do you design the organization around your business strategy and the capabilities and competencies required to execute on your business strategy? Go to article

How do you manage a team across borders and time zones? Start by tearing up your old management rule book. Like to empower people? Be loosey goosey with processes? Think again. Go to article

Are people who take leadership positions motivated mainly by selfish interests or the interests of their followers? It is easy enough to cite examples proving one side or the other but researchers Gillet (U Osnabrueck), Cartwright (U Kent), and van Vugt (VU Amsterdam) wanted to add rigor to the debate.

Among evolutionary biologists and psychologists, there are two theories on the origins of leadership. The dominant idea views leadership as the outcome of status battles between group members. The winner (leader) exercises power over lower-ranked individuals.

The alternative idea sees leadership as a coordination device that helps group members plan, execute group tasks, and divvy up resources. In this view, leaders serve the interests of followers.

To test these two ideas, Gillet and colleagues conducted two social decision-making experiments. They examined the behaviors of individuals in four-player coordination games in which the individuals had the option to go first (lead) or wait (follow); their decisions were associated with certain monetary pay-offs. The researchers then linked the players’ decisions to data from personality questionnaires and their earnings in the game.

“The core question in these games is who leads and how do they fare compared to followers in terms of their earnings in the game?” the researchers report in the journal Personality and Individual Differences.

Gillet et al found that leaders were more likely to be rated as pro-social rather than selfish. And they discovered that these “servant leaders” seemingly sacrificed some of their own gains for the benefit of the group.

“Leaders, on average, earned less money than followers and dispositionally social participants (on the basis of their social value orientation) chose to lead more often than selfish participants,” the researchers report. “Additionally there is no relationship between leadership and the kind of personality traits that are usually associated with selfish leadership, most notably personal dominance.”

As the researchers admit, the experiments were run in an anonymous setting that did not enable group members to form status and dominance hierarchies commonly seen in the brutish real world. So this line of thinking is a work in progress, albeit one that gives servant leaders a measure of redemption.

Gillet, J., Cartwright, E., & Vugt, M. (2010). Selfish or servant leadership? Evolutionary predictions on leadership personalities in coordination games Personality and Individual Differences DOI: 10.1016/j.paid.2010.06.003

photo credit: Clinton Steeds

You’re flush with excitement because you’ve just hired an industry high flier. How can you make sure that your new star employee isn’t a flash in the pan?

Top-notch talents do not automatically perform at high levels, say Groysberg (Harvard Business School), Lee (RiskMetrics Group), and Abrahams (Harvard Business School). Writing in the MIT Sloan Management Review, they offer advice on how to get the best out of the best.

Their main point is that “star” hires perform at their peak when surrounded by colleagues of similar talent. As proof, they point to a study they performed among equity analysts who benefited (as did their customers) by working with sharp portfolio strategists and salespeople.

Why is this so? It turns out that high-quality colleagues act as sources of information, provide insightful feedback, serve as valuable interfaces between knowledge workers and clients, and enhance the reputation of their star colleagues.

This management strategy also leads to higher retention of the top performers, the authors state. “The goal here is the so-called Matthew effect: The more stars a company has, the easier it is to develop and retain such high-caliber individuals.”

Three other pieces of advice:

:: Avoid lavishing high salaries on your new star hire; doing so risks demoralizing co-workers. In fact, the authors write, high achievers may be willing to accept a pay cut for the opportunity to work with similarly talented employees.

:: Stars may not have the instinct to play well with others, especially when managerial time and resources are scarce and the urge to compete is greatest. Managers should therefore create a culture of collaboration by encouraging face-to-face contact and building a compensation package that rewards appropriate behaviour.

:: Don’t neglect home-grown talent. By developing high potentials from within and building bench strength, you will be rewarded with greater loyalty and less disruption when a key person leaves.

“What it Takes to Make ‘Star’ Hires Pay Off”, by Boris Groysberg, Linda-Eling Lee, and Robin Abrahams; MIT Sloan Management Review (Vol. 51, No. 2, Winter 2010, pp. 57-61)

photo credit: Noel Feans

When you call a meeting at work, do your colleagues roll their eyes? I feel for you. Here is some advice on how to win some meeting credibility, from Desmond J. Leach (Leeds U Business School) and colleagues.

Leach and his team surveyed 958 people in the U.S., UK, and Australia, trying to determine what makes people perceive a meeting to be effective. He focused on five meeting design characteristics: using an agenda, keeping minutes, starting and ending on time, meeting in an appropriate facility, and having a chairperson.

The results of the first phase of the study: the use of an agenda, punctuality, and meeting facilities rose to the top.

Respondents were then asked to consider more specifically the effectiveness of the last meeting on the day of their survey (to get around “recall bias”). The results this time: agenda completion, facilities, and the chairperson were the most important meeting design elements.

These perceptions held true for various types of meetings, such as those dealing with routine issues, information sharing, or addressing special problems. As well, neither the size of the meeting nor its duration seemed to effect peoples’ perceptions of meeting effectiveness, except when the meeting agenda was not completed.

If you really want to score points for your meeting prowess, do a good job involving attendees. The researchers found that higher levels of involvement predict greater perceptions of effectiveness.

“Perceived Meeting Effectiveness: The Role of Design Characteristics,” by Desmond J. Leach, Steven G. Rogelberg, Peter B. Warr, and Jennifer L. Burnfield; Journal of Business Psychology (2009, 24:65-76)

photo credit: Wildstar Beaumont

Here is a nice six-minute story from Fabienne Munch, Director of Ideation at Herman Miller, about how she transformed and energized her 15-member team in the space of five months.

Stealing an idea from Google’s playbook, Munch gave members of her team $5,000 each to pursue an idea of their choice. There were three conditions: the project had to relate to Herman Miller’s mission; the staffers had to invite an outsider to participate; and they had to be open to the idea of pooling resources with their colleagues. At the five-minute mark, Munch talks about what happened next.

In the final two minutes, Munch talks about workplace trends that are informing how Herman Miller is designing work spaces.

Public agencies may be doing a good job at slashing waste using Six Sigma and lean techniques but they could be doing a lot better by focusing on the “soft” side: implementing a robust management structure and changing employees’ mindsets.

In the publication McKinsey on Government, consultants Maia Hansen and John Stoner offer a step-by-step approach to establishing the right infrastructure for a lean transformation (lean has been defined as strategy that focuses on eliminating waste, which includes all processes that do not add value to the final product or service).

Create a value-stream map that identifies where value lies in each step of the process. “Our strong recommendation . . . is to form a cross-functional team with representatives who interact with the process in a variety of ways and therefore see it from different perspectives.”

Get data to the right people at the right time. That means focusing on Key Performance Indicators that matter most and ensuring that the right people are viewing them.

Establish new roles to smooth processes. The lean initiative may be best served, for example, by creating a new coordinating position to boost efficiency.

Align interests to drive momentum. The McKinsey consultants like gainsharing arrangements to embed the concept of continuous improvement, build morale, and sustain enthusiasm.

Hansen and Stoner also offer suggestions on how to change employee mindsets.

Get staff to focus on the consumer. This may be a challenge for a public agency with no competitors, but a good technique is to have employees follow a customer through the entire process of interacting with the agency/employer and to experience bureaucratic frustrations.

Break down silos. Make sure units know what other units are up to or create shared metrics to help units better understand shared goals.

Inspire employees to overcome risk aversion. The public sector may be allergic to performance measurement and risk but managers can change that perception. “Managers should thank employees for trying new approaches,” the authors write, “and focus on solving problems rather than assigning blame for mistakes.”

A Leaner Pubic Sector, by Maia Hansen and John Stoner; McKinsey on Government (Number 4, Summer 2009)

photo credit: Toban Black